Manual logbooks and visitor badges have limitations – data is difficult to track, human error is common, and guests may enter unauthorized areas.
Nspace tracks and manages the flow of visitors in and out of your facility, including digital pre-registration, ID verification, and check-in. You can even print secure access badges and track visitor movements through the facility with real-time analytics.
What does this mean?
ID verification ensures only authorized individuals enter the premises.
Built-in forms ensure compliance with legal and regulatory requirements such as the General Data Protection Regulation (GDPR) and Occupational Safety and Health Administration (OSHA).
Schedule appointments, notify the host and receptionist upon visitor arrival, and provide the visitor with relevant information such as parking and meeting room location.
Automated check-in and logbooks reduce the administrative burden for front-end staff.
5. Data security
The Nspace logbook stores visitor data such as name, contact information, purpose of visit, and actual check-in/out times, enabling detailed audits.
Nspace is a fully white-labeled platform, meaning you can display your colours and logo to create a fully branded visitor experience.
There are several factors to consider when choosing visitor management software:
1. Ease of use
Look for an intuitive and low-friction experience for visitors, receptionists, and hosts alike.
Can you establish your brand from start to finish, or does the software put its own logo front and centre?
Robust security features including encryption, secure data storage, and best-in-class privacy protocols.
What features does the solution offer? You may not need pre-registration, wayfinding, or NDA signatures now, but software that can grow with your company always makes things easier in the long run.
Does the solution integrate with Office 365 or other tools you use?
6. Customer support
Every company loves to get new clients set up, but not many are there for ongoing support when you need them. Nspace sets the customer service standard to ensure customers are successful over the long term.
Nspace works for any organization that welcomes external visitors on-premises. Common use cases include:
-Office buildings (both public and private sector)
-Industrial (factories, manufacturing, warehouses, etc.)
-Schools and universities
-Health care facilities (hospitals, nursing homes, etc.)
-Government buildings (court houses, registry offices, etc.)
-Event venues (conferences, conventions, etc.)
-Retail and shopping centres (appointment-only shops, collecting visitor information, etc.)
Yes! The white-labeled Nspace app can even display your brand logo and colours to ensure a consistent experience from start to finish.
Yes! The tier is a great way for offices under 20 people to see how Nspace meets your needs and preferences for ease of use by staff and data-driven insights for office managers.
Start for free
Explore our pricing tiers for companies of all sizes, from start-up to enterprise.
Absolutely. In fact, Nspace is designed, built, and used at scale by Arcadis IBI Group, a multinational firm with thousands of employees.
Nspace powers hybrid offices for Fortune 500 companies worldwide, providing:
-tracking and reporting
-compliance with local laws and regulations
Explore Nspace for enterprise today