Get it right: Implementing office technology

This guide will provide you with expert insights on implementing office technology to elevate the in-office employee experience. We'll explore how workplace tech not only enhances your workplace but also positively impacts the hybrid work model.

April 6, 2023


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In today's dynamic business landscape, hybrid organizations are redefining how we work. As a facility manager, you play a pivotal role in creating a seamless and productive work environment for your in-office employees.

This guide aims to provide you with expert insights on how to implement office technology effectively to elevate the in-office employee experience. We'll explore how workplace tech not only enhances your workplace but also positively impacts the hybrid work model.

Learn more about Nspace implementations.

The evolution of workplace technology

Workplace technology has evolved, and traditional offices with limited technology integration are a thing of the past. The modern workplace now embraces cutting-edge technologies that facilitate collaboration, communication, and efficiency.

By strategically implementing office technology, you can transform your workspace into a hub of innovation and productivity, enhancing the overall employee experience.

Top tips for software implementations

Let's delve into some top tips for software implementations. The best software implementations involve ongoing partnerships between the vendor and internal stakeholders.

Use this evaluation criteria to help identify quality partners right from the first interaction.

Stakeholder involvement

When it comes to stakeholder involvement, ensure you involve key stakeholders within your organization to understand the specific requirements for each group.

Have a clear idea of the use case, must-haves, and an ideal price point for the solution. Identify who should be part of meetings with potential partners.

Vendor evaluation

See the products in action. Ask questions in demo sessions to determine which partners will best match your budget and support your use case, accompanying you on the hybrid work journey.

Finding a solution that will stand the test of time is key in this stage of the process.


Training and onboarding

Ensure that the partner will offer training and onboarding, not just for you, but for your employees as well. This will boost internal adoption and ensure that you are able to roll out the product successfully with the right support network.

Pilot testing

Test out the product first to ensure it will work well in your office environment, integrate with your existing tech stack, and make necessary adjustments before a full-scale rollout.

Choose a key location within your real estate portfolio to test the product. Then, take any learnings or areas for improvement and apply them systematically across the rest of the offices.

Feedback loop

Establish a feedback loop and encourage users to provide ongoing feedback on their software experience. Use this feedback to make continuous improvements to internal processes and pass it along to your customer success partner to improve the product.

Benefits of workplace management solutions

Streamlined operations

Hybrid workplace management solutions enable you to efficiently manage resources, space, and facilities. This streamlines day-to-day operations, reducing downtime and boosting productivity.

Optimized space utilization

With access to analytics, you gain insights into real-time space utilization. This data-driven approach allows you to make informed decisions on space allocation and layout, maximizing efficiency.

Seamless collaboration

The solution allows staff to sync their hybrid work schedules with each other and book hybrid meeting spaces effortlessly.

Impact on the hybrid work environment

As organizations embrace hybrid work models, the role of in-office spaces becomes more crucial than ever. Effective workplace technology can bridge the gap between remote and in-office employees, creating a cohesive and collaborative work environment.

Flexibility redefined

Modern employees value flexibility. By providing a technologically advanced in-office experience, you empower employees to choose where they work best while ensuring a consistent experience regardless of their location.

Catalyst for innovation

Innovation thrives in environments where technology supports creativity. By integrating tech tools that encourage brainstorming and idea-sharing, you can nurture a culture of innovation among in-office employees. 

Talent attraction and retention

A tech-savvy workplace sends a strong message to potential and existing employees. It reflects the organization's commitment to staying ahead of the curve, making it an attractive place for top talent.

In today's hybrid work landscape, facility managers' role has expanded to encompass technology integration that enhances the in-office employee experience.

By embracing workplace management solutions, you not only streamline operations but also contribute to the success of the hybrid work model. Remember, the success of these initiatives lies in your ability to implement cutting-edge office technology.

Ready to revolutionize your workplace? Embrace the power of technology to enhance your in-office employee experience.

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